Agenda and draft minutes

Audit Committee - Thursday 23 November 2023 6.00 pm

Venue: Quaker Room, Meeting Point House, Southwater Square, Telford, TF3 4HS

Contact: Jayne Clarke  01952 383205

Items
No. Item

AU23

Declarations of Interest

Minutes:

None.

AU24

Minutes of the Previous Meeting pdf icon PDF 225 KB

To confirm the minutes of the previous meeting.

Minutes:

RESOLVED – that the minutes of the meeting held on 26 July 2023 be confirmed and signed by the Chair.

AU25

Internal Audit Activity Report pdf icon PDF 316 KB

To receive an update on Internal Audit Activity.

Additional documents:

Minutes:

The Audit & Governance Lead Manager presented the report to the Committee. The report summarised the Internal Audit Activity for the period. 31 July to 31 October 2023.  Its key focus was on the completion of audits contained in the plan as well as the fulfilment of the commercial plans. The report outlined completed audit reports of which 2 received a poor outcome, 2 reasonable and 6 with a good result.

 

Previous audits were summarised and had been followed up by the team.  All previous audits had now been graded as ‘good’ and details contained at Appendix 1 of the report. Follow-up audits were planned and the results reported to the Committee in January 2024.

 

Members commented on the Direct Payments audit and noted the reports had  progressed from reasonable to good. A discussion took place regarding relevant directors of service areas being invited to speak to members at a future Committee. The report and the work done by officers was welcomed.

 

Officers confirmed this was a summary and that a follow-up would take place in December / January to explore the progress. Members were assured that any relevant director would be notified and invited to attend the committee as required.

 

RESOLVED – that the planned work of Internal Audit undertaken between 1 July 2023 and 31 October 2023 and unplanned work to date, be noted. 

 

AU26

Corporate Risk Register Update pdf icon PDF 153 KB

To receive an update on the Corporate Risk Register.

Additional documents:

Minutes:

The Audit & Governance Lead Manager gave an update on the Corporate Risk Register which had previously been presented in January 2023.  It acted as a reminder on the identified potential risks for the Council in relation to services provided and gave details of the risks, how they were identified and their rationale. Details of individual risks, their score and importance, together with any actions required were contained within the report. The register was reviewed quarterly by the Senior Management Team and then presented to the Audit Committee.

 

Members commented on the extensive amount and variety of risks on the Register and noted how it changed regularly.  Members asked if there were any further updates on the recent cyber security case.  Members praised the officers for their work on the risk register and ensuring that risk is kept at a minimum.

 

Officers confirmed that there were no further updates on the case at the present time but any relevant information would be presented to Members as a formal update. 

 

RESOLVED – that the contents of the Corporate Risk Register included as Appendix A, be noted.

 

AU27

Progress of 2021/22 and 2022/23 Audits

To receive a verbal update from Grant Thornton on the progress of audits from 2021/22 and 2022/23.

Minutes:

The External Auditors presented a verbal update on the outstanding audits from 2021/22 and 2022/23 financial years. It was anticipated that both of the outstanding audits would be completed before the end of the current financial year.

 

There is one outstanding item with regards to the 2021/22 Audit relating to the re-classification of Fixed Assets and the technical entries in the accounts which would be required as part of the re-classification. It was acknowledged by the external auditor that the required calculations would be complex and time consuming.

 

Members were informed that the External Auditors were aiming for the 2022/23 audit to be completed as soon as possible following the completion of the 2021/22 process. It was indicated that this should be before the end of the financial year, however, there may be a need for an additional committee meeting in order to achieve this.

 

Members discussed and agreed the need for the additional Audit committee meeting to sign off the outstanding external audits.